Finance Operations Assistant

New York, NY
Full Time
Entry Level

Location:  New York

Department:  Finance

Type:  Full Time

This position is not eligible for employer visa sponsorship. 


Who We Are 

CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. For 75 years, CCS has empowered many of the world’s greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact. 

CCS provides tailored support to more than 500 nonprofit organizations annually. With over 400 professionals and 14 offices throughout the United States and Europe, we have the capacity to help local and international organizations achieve outstanding results. 

Our services include:

  • Campaign Management
  • Strategy, Evaluation & Planning
  • Interim Development Management
  • Learning & Leadership Development
  • Data Analytics


Job Description:

CCS Fundraising seeks a self-motivated, detail-oriented, and reliable individual to assist the CFO and Finance Leadership team. The Finance Assistant and Operations Associate will manage the day-to-day operations of the finance team, maintain the CFO’s calendar, and support the finance leadership team. The ideal applicant is a professional who holds confidential information, works independently, demonstrates good judgment, and looks for innovative solutions. 

This position reports to the VP of Financial Planning & Analysis.

Two Areas of Responsibilities:

Executive Assistant:

  • Act as assistant to CFO and Finance Leadership Team as required
  • Responsible for complete calendar management for Chief Financial Officer
  • Coordinates schedules and attends leadership meetings, including meeting minutes and necessary documentation for meetings and following up on action items
  • Set up finance meetings with senior management across the organization
  • Maintain monthly Finance Calendar including deadlines for audit and tax deliverables
  • Maintain out-of-office schedule for the entire finance team and ensure proper coverage is represented, escalating risk to the leadership team

Finance Operations:

  • Support implementation of finance-related initiatives from start to finish, including tracking key deliverables, key dates, and action items
  • Working closely with Controller’s team on tracking monthly close process
  • Working closely with the FPA team on weekly/monthly/quarterly/annual reporting requirements
  • Assist with gathering and execution of the finance’s full-year goals and objectives
  • Implement and assist with completing a Standard Operating Procedure initiative for each of the critical functions in the finance team
  • Tracking and building the budget for external vendor spend
  • Assist with coordination of Annual Budgeting process for a project management perspective



  • 2-3 years of experience managing executive calendars
  • Proficient in MS Excel, Word, PowerPoint, Outlook, Teams, Zoom
  • Strong written and oral communication skills
  • Ability to maintain strict confidentiality of client, company, and personnel information
  • Strong organizational skill, with the ability to prioritize and balance multiple initiatives
  • Independent worker with solid judgment and ability to make quick decisions
  • Demonstrate the ability to design and improve processes
  • Self-starter and ability to drive to execution
  • Bachelor’s degree required
  • Experience with NetSuite a plus


CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities. We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.

SALARY RANGE: $50,000-$75,000



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