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Operations Assistant

About CCS: CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. For seven decades, CCS has empowered many of the world’s greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact. CCS provides tailored support to more than 400 nonprofit organizations annually. Headquartered in New York, the firm has over 250 professionals and more than a dozen offices throughout the United States and Europe. Our people are our greatest strength. At CCS, you will join a diverse team of smart, passionate, and resourceful professionals who are driven by purpose and committed to performance.

Job Purpose: CCS Fundraising is seeking a self-motivated, reliable, and detail-oriented Operations Assistant to help support our Central United States leadership team. The Operations Assistant will lead in all scheduling, coordinate travel, process expenses, manage vendor relationships, and offer additional support to the operations team. The ideal candidate is highly resourceful, detail-oriented, professional, and capable of managing a heavy workload and prioritizing tasks in a fast-paced, deadline-driven corporate environment. This is an excellent opportunity to build a career in a mission-driven, growing company with competitive compensation and benefits.

Responsibilities:

  • Manage day-to-day operations of the office, including taking calls, interfacing with clients and CCS personnel, responding to emails and managing office security access
  • Provide scheduling, travel, and expense processing support to the executive team; areas of focus include:
    • Interfacing with internal and external audiences to schedule meetings and calls
    • Managing the complex calendars of executive team members
    • Making travel and hotel reservations; including tracking airline credits and rewards programs
    • Preparing timely expense reports and cash reimbursement requests
    • Participating in weekly operations meetings to provide insight on schedules and support the facilitation of next steps
  • Upload and track key documents and information in company-wide databases
  • Develop and sustain a level of professionalism, among staff and clientele, consistent with the firm’s mission and values
  • Additional duties as assigned

Qualifications:

  • Prior experience providing executive support as an assistant, executive assistant, office manager, or in business development or similarly focused position
  • Proficient in Microsoft Office, with the ability to become familiar with firm-wide specific programs and software
  • High attention to detail
  • Strong organizational, project management, and problem-solving skills
  • Impeccable multi-tasking abilities
  • Self-starter able to drive activity in a fast-paced environment
  • Friendly and professional demeanor
  • Experience with Concur preferred

CCS offers a competitive benefits package and is an Equal Opportunity Employer.

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